How to Make a Sales Call in 5 Steps (+ Free Script Template)

Read our article on how to make a sales call, along with steps, scripts, and tips to hold a successful sales call that nurtures leads and closes deals.

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A sales call is a phone or video call that you arrange with a prospect so you can give your full pitch to them for the first time. The goal of the call is to get closer to closing a sale by getting the prospect interested in moving forward and planning next steps such as a demo, presentation, proposal, or contract. To make a successful sales call, there's a five-step process to follow, plus tips to keep in mind throughout the conversation.

Common Sales Calling Situations

In the sales community, a sales call is usually a scheduled call with a qualified prospect where you give your first full sales pitch — this article will focus specifically on this pitching call. Because the term “sales call” is so broad, however, some people might use it to refer to other types of calls throughout the sales process.

Below are the main types of calls you'll encounter as a salesperson, in the order they typically occur:

  • Cold Call to a Lead: A call you make to a lead that your company has never directly communicated with in an effort to generate curiosity and book a longer call or meeting. For more about this call, read our article on cold calling
  • Discovery Call With a Lead: A call during which you qualify a lead by asking them questions to assess their level of fit. Here’s our article on how to conduct a discovery call that helps you choose which leads to nurture. 
  • Sales Call to Pitch a Prospect: This is what we’ll cover today. Your lead is qualified, and a sales opportunity is open under their name or business. Your job is to help them see the value of buying your solution by making a personalized sales pitch
  • Sales Call to Overcome a Prospect’s Objections: Later-stage prospects might have objections as you're trying to close the sale. You may have to hop on a call to assuage their concerns; check out our article on objection handling to learn how to do so.
  • Sales Call to Close the Sale: This is when you ask a prospect to buy your solution. Your timing depends on your sales process; some sellers might even do it during the traditional sales call. Regardless of your timing, here’s our article on how to close the sale

In the rest of this article, we’ll elaborate on the third bullet point above: how to pitch your prospect on a sales call. The first step to learning how to deliver this type of sales call is understanding the common structure of the call. Below, we’ve listed the structure and given you a simple template that includes each component.

Sales Call Structure & Script Template

To help you have better sales calls, we've written a sales script article that provides a free sales call script template along with instructions on how to fill it out. You can also download the same template below, which follows the basic sales call structure: first an opener, then agenda-setting, a problem and solution, and your USP, and finally a call-to-action for next steps. You'll also receive five free niche-specific script examples to help you craft your own.

How to Make an Effective Sales Call

A sales call is successful if it pushes a prospect closer to a purchase. This can mean closing the deal on the call or scheduling a meeting, such as a presentation or proposal review. To have an effective sales call, you must do your research on the prospect to create a personalized call script that you’ll use to guide the call toward your desired outcome and plan next steps. Below are the five steps to making a sales call, which include researching your lead, then preparing and executing your script:

how to make a sales call steps

Next, we’ll go further in depth on each of the steps above so that you can be prepared to excel on your next sales call.

1. Research Your Prospect

​​Look over your notes from previous interactions with the prospect and do some outside research. This will help you create a sales pitch tailored to their needs. When you make them feel like your product will solve their specific issues, they'll be more likely to buy it. 

Research this key information about each prospect before writing your sales call script: 

  • Your Prospect’s Main Problem and Goal: Look at your discovery call or needs assessment notes to identify the specific issues you’ll solve for them. Also, understand their desired outcome so your benefits can reflect it. 
  • Root Causes of the Prospect’s Problem: Figure out the root causes of their problems. The root cause of fatigue might be a lack of sleep, so a solution would focus on improving their sleep, not giving them caffeine. 
  • Personal Details About the Prospect: Know a few hobbies or interests that you two have in common. This can be great to use for small talk in your opener. 
  • Basic Information on the Prospect’s Company: If you’re in B2B sales, know their company’s location, size, specialization, main competitors, and mission statement. 
  • The Prospect’s Job Responsibilities: Know what matters to the prospect and what doesn’t. A VP might care about reporting, while a sales rep won’t. Only bring up benefits that specifically relate to the prospect. 
  • Any Competitors the Prospect Is Using or Considering: Be ready to explain why your product or service is better than the competition, aka your unique selling proposition (USP).

The more background information you have on your prospect, the more knowledgeable you’ll sound. Having this research on hand will also help you if you get unexpected questions or objections and have to frame your responses in ways that are tailored to the prospect and their situation. Once you have sufficient information on your prospect, it’s time to write your script.

2. Prepare Your Sales Call Script

A sales call script is a written document that outlines the flow of your sales call. The purpose of a script is to keep you on track to hit your key talking points. It’s your choice how comprehensive you want to make the script. It could outline simple talking points, or it could include paragraphs you’ll memorize and say verbatim — throughout the next few steps, we'll use our free script template to elaborate on this longer script option.

Here’s a talking-points-only sales call script you might write down before a call: 

  • Opener: Make small talk (ask about vacation)
  • Agenda: Set agenda (talk about cause of problem, solution, questions)
  • Prospect's Problem: Introduce main problem > Label root cause
  • Proposed Solution: Pitch solution > Explain how product or service works
  • Benefits and USP: Name a few benefits (more efficient, fewer unanticipated costs, less time digging through paperwork) > State USP > Give another solution > Offer to answer questions
  • CTA: End with closing statement and next steps (send proposal and plan to discuss it)

Because sales calls are two-way conversations, it’s impossible to plan every moment of the call. Salespeople will commonly write down and memorize the opening line, sales pitch, and closing statement. The rest of the script will just be steps like “share agenda” or “ask if they have questions,” similar to the script above. A script might also include rebuttals to common objections or answers to common questions so you can provide quick, polished responses.

Having either a full script or a rough layout of the structure of your sales call is essential. It separates the all-stars from the pros. Winging it is a risk. Having a clear vision of where you want to end up and knowing the steps you’ll take to get there will lead to sales calls that produce your desired results.


Additional Reading:

For a complete breakdown of creating a sales call script, check out our article on sales scripts. There, you'll find our free template along with a breakdown of each section and some good script examples to help you craft your own.

3. Start With Small Talk & Agenda-Setting

Your opening sets the tone for the rest of your call. Come off as personable by kicking off small talk, which will build some positive vibes. After a few minutes of chatting, transition into your agenda, which will inform the prospect of what to expect and put them at ease. Here is the best way to open a sales call: 

  1. Make Small Talk: Warm up the call with some conversation. It could be about something you two have in common, industry news, or an event they attended since your last meeting. 
  2. Propose an Agenda: Give your agenda and ask if there’s anything they’d like to add or remove. This gives them a calming sense of control.

Aim to finish the opening section of your call in five minutes, keeping your verbiage brief. Below, we've filled out our free template to provide an example of this quick, straightforward verbiage:

how to make a sales call opening example
Sales script opening example

Now that you’ve warmed up your prospect, it’s time to crank up the heat and deliver your personalized sales pitch, including the problem, solution, and USP.

4. Deliver Your Sales Pitch

Your sales pitch is the meat and potatoes of the sales call. It’s when you express the value of your product or service by explaining how it will solve your prospect’s problem. Although it’s the most important part, it shouldn’t necessarily be the longest. In fact, it’s best to keep it under two minutes. If the prospect interrupts with a question, you can go longer. But avoid speaking for more than two minutes uninterrupted, as the buyer might lose interest. 

Here are the steps of an effective two-minute sales pitch, plus an example: 

  1. Restate the Main Problem: Name the main problem the prospect wants you to solve.
  2. Label the Root Causes: From your own analysis or from what they’ve told you, state the factors contributing to the problem.
  3. Introduce Your Solution: Now introduce your solution with one sentence on how it works to solve that problem.
  4. Talk About Benefits: State 2–3 benefits that the prospect will enjoy when they buy.
  5. Highlight a Better Afterworld: Show them how great their life will be after buying.
  6. Name Your USP: State how your solution stands out from the competition.
  7. Add 1–2 Additional Solutions: Throw in any additional solutions that relate to other pain points your prospect mentioned.

Here are the steps in action in our sales call template:

how to make a sales call pitch example
Sales script pitch example

After you’ve delivered your pitch, you might open the floor for questions. This is typical among sellers with longer sales cycles and more complicated, expensive solutions. But if you feel like your pitch is self-explanatory, transition directly into the CTA. Note that some businesses might use a product demo, where they show the prospect the solution after they give their basic pitch. This is most prevalent among software salespeople.


Additional Reading:

To learn more about what makes an outstanding sales pitch, check out our article on how to formulate and deliver a sales pitch. There, you'll find the steps and tips to make a great pitch, plus examples of pitches for various industries.

5. End With a CTA Suggesting Next Steps

Your next steps depend on your sales process. It could be a close, another one-on-one meeting with this prospect, a larger meeting to present to other decision makers, or another step according to your sales process. State the next steps clearly and ask the prospect to agree, like this verbiage from our sales script template:

how to make a sales call CTA example
Sales script CTA example

If the prospect agrees, schedule the meeting right there on the call. If they voice objections, stay calm, pause, and practice effective objection handling. Instead of responding aggressively, attempt to start a two-way conversation about their hesitation by asking them questions and digging deeper. Once you feel like you fully understand their objection, state your rebuttal, then bring up your CTA again when it seems that they're more comfortable.

What to Do If a Prospect Doesn’t Answer Your Sales Call

If the prospect doesn’t answer your scheduled call, leave a voicemail. In a friendly tone, state that you’re here and will stay online (for video calls) or be available (for phone calls) for 15 more minutes. Also, tell them how to join the meeting, whether that’s calling this number back or clicking the link in your calendar invite. If after five minutes they’re silent, send them an email reminder. If after 15 minutes they’re still unresponsive, send another email proposing dates and times to reschedule.

Sales Call Checklist for Effective Selling

Sometimes it can be hard to remember everything you need to do to get ready for a sales call. Here’s a checklist you can use for all the necessary preparation. Reference it either as a guide as you prepare or as a way to double-check your prep shortly before your call to ensure you're fully ready:

  • Research the prospect and their company. 
  • Learn something personal about the prospect. 
  • Label the prospect’s main issue.
  • Find the cause of that issue. 
  • Pick one solution to solve that issue. 
  • Pick two other solutions and/or benefits that might interest them. 
  • Research their company’s main competitors. 
  • Prepare rebuttals to potential objections.  
  • Decide on the next steps you'll propose.
  • Write a personalized sales script that contains an opener, pitch, and closing. 

After you’ve done all the above, you should be ready to deliver an effective sales call that gets your prospect excited to work with you.

Top 5 Sales Call Tips for the Best Results

Below are some tips to ensure that your call goes as well as possible. These include scheduling your calls for the right time, saving pricing talks for the end (after establishing value), speaking like an executive, using video conferencing software to build trust, and recording your calls afterward to stay organized.

Schedule the Call for Late Afternoon

If you want to increase the likelihood that your lead will join the call, avoid setting it for the morning, and hold all of your sales calls in the late afternoon instead. Gong reported that 8–10am calls have the highest no-show rate, while 3–5pm calls have the lowest. Prospects are also more likely to stay on the phone longer then.

Talk Pricing Late in the Call

Oftentimes, you’ll have discussed pricing during qualification to assess if they had the budget. However, sometimes this sales call will be the first time going in depth on pricing. If so, save it for the end of your call after you’ve already established the value of your product or service. Now that the prospect knows how much value it’ll provide, the pricing should seem fair.

Sound Like a Friendly Executive

There are some tactics you can use to come across as confident, personable, and commanding of respect and attention. First off, standing up makes you feel more powerful, and that will be reflected in the tone of your voice. Use the microphone on your laptop or a headset so that you can use your hands while talking. If the prospect says something you don’t understand, pause and think through how you’re going to respond. Finally, speak as you would to a friend, and use simple words, not jargon.

Turn On Your Webcam

It’s easier to make a connection with a prospect if they’re able to see your face during the call. According to Gong’s research, win rates are 94% higher when the seller has turned on their webcam at least once throughout the sales process. So consider using a video conferencing software like Zoom or Skype for Business.

Record Each Conversation

When you hang up the phone, first record all of the key information in your CRM. Add your notes to your prospect's record, set any follow-up tasks for yourself, and then start preparing the next steps for your prospect. Having these reminders will come in handy as you nurture many leads at a time, especially when it's time to personalize a presentation or proposal for each one.

Nailing your sales calls will take time, but using key tips like these can help you come across as a confident sales caller to your prospects more quickly. In time, you'll start to feel like an expert, which will further help your chances of having great calls.


Additional Reading:

If you're hungry for more ways to perfect your call, check out our full article on sales call tips, where you’ll read prepping, pitching, and closing advice from expert sellers.

Frequently Asked Questions (FAQ)

What's the Difference Between a Sales Call & a Cold Call?

While some sellers use the term "sales call" to refer to a cold call, a sales call is typically a scheduled phone or video call between you and a warm, qualified lead. The purpose of the call is to nurture them and get them to agree to next steps, such as reviewing a business proposal. A cold call, on the other hand, is a phone call that you make to a lead who hasn't yet spoken with a member of your sales team; the goal is usually to set up a longer discovery call to measure fit.

Bottom Line: How to Make a Sales Call

Regardless of where it falls in your lead nurturing process, the sales call is when you first deliver your full sales pitch to a qualified prospect in order to move them toward a close. An effective sales call will include a rapport-building opening, a personalized sales pitch, and a close in which you ask them to take next steps with you. Now that you understand the basics, get started putting together a personalized script for your next scheduled sales call.

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Get our editable template with 5 examples. Plus, receive personalized, AI-powered article suggestions for lead generation, nurturing, deal-closing, CRM software & more. Sent biweekly. Never spam.
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Get our editable template with 5 examples. Plus, get personalized, AI-powered article suggestions for lead generation, nurturing, deal-closing, CRM software & more. Sent biweekly. Never spam.
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